OAB Meeting Minutes
5/9/2005
Billygan's Roadhouse

Present: Lani Akers, Phil Hodapp, Jeannette Hodapp, Laura Hicks, Renee Schaefer, Monica Geraths, Robert Heinke, Corianne Good, Von Kam
Absent: No one

Meeting called to order 7:04PM

Anouncements: Laura is engaged!

Old Business:

Past Minutes: Phil moved to accept miutes from 12/18/2004. Renee seconded, Robert Heinke abstained. All others approved.

New Business:

1. New Members
   Welcome new members Corianne Good, Robert Heinke and Von Kam!
2. Financial Statements
   Lani passed out financial statements for December 31, 2004 and May 9, 2005. Slight loss on end of year books is due to purchase of OAB drumset; otherwise, it's about the same as it always has been. Jeannette moved to accept financials, Kam seconded. Approved unanimously.
3. Homecoming (November 5, Ducks Vs. Cal):
   Suggestions from Last Year: Laura replied to Todd Zimbelman's e-mail on all points regarding suggestions from last year's Homecoming. We all agree on need for scheduling the Pitman Room performance to avoid interrupting planned events there. Laura asked for suggestions for other performance venues: suggestions were port-a-potties, Oregon Clug, corporate tents, Moshofsky Center (Lani recommended playing outside the Mo' Center due to logistics problems getting in and out of the narrow entrances and conflicts with live music inside the center).
   1. On-Field Performance: Todd suggested a pre-game marching performance with OMB. Laura recommended that we march out, play Mighty O with the OMB and march off. She will discuss further with Todd.
      
      Call-Time: Robert brought up the very good point of changing call-times and rehearsal logistics if we have to practice the on-the field performance with the OMB. Laura will discuss logistics for rehearsal schedules with either a 12:30 or 3:30 kickoff schedule (since kickoff time is still TBD).
   2. Uniform: Todd offered to purchase matching caps & windbreakers for the alumni band to match the OMB. Lani suggested we request custom lettering on the backs of the windbreakers (and OAB will foot the cost). Lettering would read, "It's OK... I'm with the band." Lani moved, Renee seconded. Approved unanimously. Laura to discuss with Todd.
   3. Drumline: Laura made the popular suggestion that we extend an invite to OAB VP Emeritus Jeff Swanson to head up this year's drumline. Renee moved, Monica seconded; Approved unanimously. Laura will contact Jeff.
   4. Directorship: Laura talked to Laura Arthur (graduating senior in OMB) about directing this year's homecoming band. Lani moved to invite Laura A. Corianne seconded; Approved unanimously.
   5. Seating Arrangements: We will (tentatively) be sitting directly behind the OMB. Five rows equivalent to 125 seats will be reserved as of the latest information we have.
   6. Spring Mailing: We need to send a "Save The Date" postcard. Per Sarah Turley, the OMB will pay printing & mailing costs. Laura will e-mail Sarah back to confirm that the OMB will pay for both the "Save The Date" postcard and their usual full-size summer mailing.
   7. Rehearsal Space: The Armory facility is ours until 2008. They sold the property to the city but they don't move out until 2008. OMB is paying for the Armory this year, as they have done for the last few years. We cannot officially extend a contract for the Homecoming date until after July 1, so Jeannette will try to get the bill to the OMB as close to July 1 as possible to ensure that we can reserve the facility.
   8. Rehearsal Format: Last year's format was vastly scaled back from prior years and there were no complaints. We will keep the same format this year.
   9. Board Member Contact, Day Of: Monica recommended that we all program each others' cell phone numbers into our phones prior to Homecoming because we will have plenty of need to contact each other on game day.
4. Big Green Benefit
   We weren't invited back last year but Laura would like to establish a connection this year and ask if we may play. (Charge would still be $500 to the BGB; same as in prior years.) This year we will make the performance an invitation-only event based on instrumentation needs and other discretionary factors, subject to Board approval. Renee suggested that we open our contributions to volunteer positions at check-in and check-out in addition to the stage performances. Laura will contact Linda at the Oregon Club of Portland.
5. OMB Candy (3rd Quarter)
   Phil and Jeannette have been passing out candy to the OMB during the 3rd quarter of each game (as they have season tickets). Cost is minimal compared to other less popular OAB contributions, such as the BBQ. Phil moves that we continue to pass out candy to the OMB members. Monica seconded; unanimously approved.
6. Board Website/Contact Info
   Renee passed out an information sheet on access to the Board members website plus user name & password information. All Board members updated their contact information & submitted to Renee.

Meeting adjourned, 8:21PM.
Next meeting tentatively slated for last weekend in July or early August.