FDABA MINUTES
MAY 3, 2003
@ the new Swanson abode in Springfield

Present: Jeff Swanson, Renee Schaefer, Jeannette Hodapp, Monica Geraths (and baby Gretchen), Laura Hicks

Absent: Lani François Akers, Phil ”The Adjudicator” Hodapp

Meeting called to order @ 4:45 by VP Jeff.

I. MINUTES APPROVAL Jeannette moved to approve the 12/8/02 minutes as written; Laura seconded, unanimously approved.

II. OLD BUSINESS

A. Schedule Reminder

1. Pick Up band game 9/6

2. Big Green Benefit 9/12

3. OMB BBQ 9/26

4. Festival of Bands 10/18

5. Homecoming 10/25

6. Jam 12/6

B. New Logo

1. Phil to write to Phil Knight and request use of the UO “O” for alumni band use

2. Explore cost of redesigning a new FDABA logo by a graphic designer (Monica to do)

3. If cost is prohibitive, board members can dink with the font and design logo on our own

C. Explored clothing options: V neck water resistant pullover, T shirt, windbreaker, hip hooded sweatshirt

III. SUMMARY OF MEETING WITH OMB DIRECTOR

A. Homecoming Instrumentation: OMB cannot furnish percussion instruments; however, the Thurston High School drum line will serve with FDABA for Homecoming 2003. As for other instrumentation, FDABA will provide the OMB with a list of needed instruments as registrations come in.

B. Seating: FDABA seating is still up in the air until UO’s Steve Bianco’s replacement makes the final decision. Default seating is the same as last year, adjacent to the OMB. Ideal options were located where the visiting band sits or in the opposite end zone.

C. Publicity:

1. Send our schedule and event info to OMB (Connie and Todd), SOM (Scott Barkhurst PR), and, UOAA (Pauline Austin, advertising and press).

2. Utilize Connie as a resource in publicizing events through OMB outlets and accessing OMB’s totally up to date database. FDABA has Filemaker Pro, so we can do this.

D. Other items to consider:

1. Planning FDABA socials coinciding with the Scrimmage and pick up games.

2. Forming a GGB-like alumni group to play for alumni events. The Gray Garter Band?!

3. Organizing chapters of FDABA in other locations around the state and in the northwest, wherever “pockets” of FDABA folks may have relocated so UOAA /Oregon Club needs can be met in these areas. The heads of these chapters can be on the general FDABA board

4. “Adopt and Instrument” program where FDABA could coordinate and promote fundraising for needed OMB instruments, but not gather or donate the actual funds directly.

IV. HOMECOMING

A. Jeff to contact Tim Vian at Thurston regarding their drum line.

B. Jeff to try to get Vian some percussion music for drum line to practice on now for homecoming.

C. Monica to contact Connie regarding any copyright issues regarding scanning music to put on FDABA website so members can download and practice.

D. Jeff Johnson will not to able to convert music in Finale.

E. Budget estimate for Homecoming

1. Armory - $750/12 hours. Jeannette has left numerous messages with the Armory with no response. It is not possible to book a date until July 1.

2. Social - $500 (food)

3. Newsletter Mailing (including postage) - $1500 - $2000

4. Brunch (choose items from UO catering). Monica to contact Starbucks regarding donating coffee and pastries.

5. Decorations – Rae has all the decorations at her home, enough for this year’s homecoming event.

6. Music – live band; maybe the G(ray)GB?

7. Awards: Renee, Laura and Monica to design a questionnaire for participants to complete at homecoming registration. Silly trophies/certificates to be awarded at after-game social.

8. Renee suggested having a TV, with rabbit ears if necessary, available after the game for people to watch while they eat (before awards ceremony, of course!).

F. Volunteers: For 2003, no additional volunteers will be solicited.

G. During discussion on how to dispel with the license plate frames, Monica suggested framing the FDABA Homecoming 2003 group with them and preselling them online and at registration.

V. NEWSLETTER

A. Keep it simple.

B. Monica to send out membership expiration reminder / invite to rejoin postcards between May 15 – June 1. Calendar will appear on postcard.

C. Send out another postcard out in July.

D. “Large” mailing to go out in August.

E. Renee to interview a FDABA member for “Mystery Duck” article.

VI. OMB BBQ

A. Explore cost reduction for 500 burgers (Monica to check with her burger guy). Last year, $464 spent on food, $150 on BBQ rental. Borrow a BBQ?

B. Laura suggested the G(ray) Garter Band perform at BBQ.

C. Jeff to check on possibility of Pepsi donation and Williams Bakery for bun donation.

D. Todd requested food be ready to eat when rehearsal is over (food warming issue). Jeff offered up one of his company’s trucks to transform into a massive, mobile, flamin’ BBQ just for this event.

VII. WEBSITE: Renee will begin putting minutes on the website shortly for membership perusal.

MEETING ADJOURNED 6:30